Here’s your Monday Excel tip to help you become an Excel whiz!
Excel 2013 has a great new Flash Fill feature gives you the ability to take a part of the data entered into one column of a worksheet table and enter just that data in a new table column using only a few keystrokes. Unlike a formula, the new columns are static, so if the original information is updated, the data won’t change. If you need to have the new columns update, then Text Formulas are the better choice.
In the following example, flash
fill was used to complete all of the information after the 1st row
To use the Flash-fill:
in the pattern of the information you wish to extract. It must be in a column next to the original
the ribbon, select Cells > Fill > Flash Fill or press CTRL + E
In the following examples, names of individuals were imported into a single column. The Flash Fill can be used to separate the names into 3 columns, but generate an email address, based on the pattern in the first cell of the column.
Auto-fill is used to fill in the rest of the data, including:
This feature can be used in a lot of different situations. This YouTube has 20 more ideas of how you can use Flash Fill.
Excel is THE tool for accountants. There is rarely a day that will go by without using Excel. Each Monday, this blog will post a time saving tip that is helpful. Enjoy the first tip!
In larger spreadsheets, I used to spend lots of time dragging the cursor down a column to extend a formula for hundreds of rows. This trick will save lots of frustration and TIME!
By simply double-clicking on the Fill Handle in the lower right-hand corner of the cell, the formula will copy down the column.
NOTE: The column to the left of the formula needs to contain data. If there is a blank cell in the column to the left, the formula will stop at that row. In other words, the data in the adjacent column must not contain empty cells within the data.
I hope this tip saves you as much time as it has saved me!